How to Automate HR Process for a New Hire?

Hiring a new employee in a firm may look easier but in actual this whole process is time-consuming. An HR manager has to consider so many things at once from creating attractive job advertisements to reading countless job applications. In fact, after finding a suitable candidate there are so many things to perform like document collection, giving an appointment letter, Employee Id formation and so on. 

All you can say, this troubling predicament is really a problem if you are looking for business growth. Well, what’s the solution then?

Automation! Yes, you can make use of automated requests and following-up with IT to speed up device allocation to the new hire. An automated process will require little to no intervention at all which is definitely a smart move in increasing productivity of the business. 

Now, if you are having queries in mind how this process goes on? Then, there is an exact answer given by DronaHQ’s Product Lead, Fenil Jain. In a podcast conversation with Kinjal he said, “Automations, as the name suggests, you know, we’ll be doing lots of engineering overhead without the user’s intervention in between, as in, the manual intervention will be minimal in this case”.

Let’s look at a couple of real-world HR automation examples that are in action. 

Recruitment Process

The whole process of recruitment is highly challenging. Attracting and retaining fresh talent requires your utmost attention. When you get so many job applications for a single profile, it becomes difficult to choose a suitable candidate. 

At that moment, digital recruitment software increases the pool of applicants so that you can easily find the perfect choice for a job profile. Also, automated recruitment processes keep relevant material on your file and make them ready when you need that next time. In this way, HRMS mobile apps not only improves your company reach among the top-notch talent but also standardizes the process while making sure that all applications have specific skills you are looking for. 

Employee Onboarding

Once hired, the next step is employee onboarding. This process requires a lot of things into consideration like information passing, communication, coordination among different departments, crossover and so forth. Certainly, manual onboarding is a tedious work and even error-prone.

This is only why experts are emphasizing to rely on automation software which gives the benefit of standardizing the process so that every new hired gets the same welcoming experience. The automated software hassle-free send important documents to everyone while notifying them about what tasks to be completed and when. Plus, it also set space aside in the office for the new employees if required. You can rightly say that automation technology keeping all the pieces of information organized ensuring employees can access the needed information timely. 

Employee Training

Since HR departments rapidly switch to automation technology, the use of electronic instruction and stimulators going to be increased for sure. 

As of now, there are still some companies that are not taking the benefit of automation technologies. Digital technology like portals, apps, webinars allow employees to get training at their own pace. In this way, a newbie is able to gain in-depth online training without any confusion or mistakes. 

Automation technology is a simple way to get detailed feedback on the training process while ensuring your hired employees constantly improving. Also, managers can easily keep time & attendance tracking records of employees.

Exclusive Plans for Employees

Insurance Plan, Retirement Plan, Benefits are much easier with the automation software. This can do a variety of things altogether giving different alternatives and options for employees so that they can get advantages of updated plans. They can digitally analyze and compare what goes perfectly with their needs. Also, automation software enables companies to make customized plans that are specifically fit the individuals' needs. It means there is no need to have manual intervention for making these special plans. 

Employee Offboarding

The offboarding process is definitely a complex one especially when there are lots of things to manage like a firm must revolve employee account credentials, conducting exit interviews, collecting ID badges, surrendering office phones, etc. This involves several departments altogether. 

The manual process evokes lots of emotion or sometimes makes the whole process even more critical. But with the digitization, the entire process becomes quite simpler for everyone. Automation makes sure that the right information goes to the right person and everything goes smoothly and in an organized way. The best part is there is no chance of error. 

The Last Verdict!

There is a plethora of duties that are being performed by HR departments. It is good if you are using automation technologies while handling your daily routine. But, if you are still using old-fashioned methods like Excel sheets, paper form then it won’t give essential benefits you are looking for. 

Software automation and no code apps standardize every task and reduce the chances of error with modern technology. At DronaHQ, our expert team of citizen developers helps to make highly efficient Employee Engagement Apps that can pull up data quickly and automate everyday workflow for your company. Let’s connect and modernize your business with technology!